Privacy Notice

GDPR – Privacy-By-Design Internal Analysis, and Public Information Notice


We are committed to a lawful, fair and transparent processing of personal data, adhering to the EU General Data Protection Regulation (GDPR). This file documents our general privacy-by-design considerations (articles 5, 25 and 26 GDPR) and provides input for the information notice to data subject (article 13 and 14 GDPR). A record of our processing activities is not required (article 30(1) and 30(5) GDPR).


Company name: DJ Monitor B.V.
Address: Cruquiusweg 94 A, 1019AJ Amsterdam
Personal Data Processing: Customer and Partner Database
Creation date / last update: 29 January 2019
Contact persons: * Mike Jungerius, mike@djmonitor.com
* Not formally a DPO under the GDPR.


Privacy and Cookie Notice

We are DJ Monitor. We are based at Cruquiusweg 94 A, 1019AJ Amsterdam You can contact us at privacy@djmonitor.com if you have questions about data protection, or if you have any requests for resolving issues with your personal data.


In this privacy notice we describe:
* The ways we collect personal data about you when you work for one of our customers, partners, or a potential customer.
* How we use your personal data, and
* The choices you have about your personal data.

As a controller, we are committed to a lawful, fair and transparent processing of personal data, adhering to the EU General Data Protection Regulation (GDPR).


We offer a music identification and rights monitoring service to our clients and in the context of offering that service we process sizable amounts of playlist data. This data contains artists names, venue, and other information that in our view is not personal data under the GDPR.


1. The data we process

a. Name. We collect the given names (first name, family name) of contact persons at clients, and of contacts when they express interest in our services when they call, mail or send a message via the contact form on our website.
b. Email address. We collect the email address of contact persons at clients, and of contacts when they express interest in our services.
c. Postal address. We collect the postal address of clients for billing purposes. In some cases, this is also the residence of a client.
d. Telephone number. We collect the phone numbers of contacts at clients.

We collect the data for our customer, partner and prospect database, including any personal data contained therein directly from the data subject or their employer, who provides it to us.



2. What do we use the data for, and on what legal basis

We use the data under 1. to offer a music identification and rights monitoring service.

We base our processing on the execution of a contract with the data subject for clients that share their own personal data, on the legitimate interest of our clients in case we process personal data of someone working for them, and on the consent of the data subject in case they contact us via a contact form on our website.



3. Who we share data with

We do not actively share data with any third-parties, other than processors acting on our behalf. Our current processor are:

- Moneybird and Basecone for accounting.
- Google Inc. for mail.


4. How long and where do we store data

We store client and customer information for at least 7 years to be able to meet our obligations to keep accurate records for the tax authorities.



5. How do we protect data

Taking into account the nature, scope, context and purpose of the processing, we have taken the following technical and organizational measures:

Our database, and the information contained therein, is protected with access control.
Access to the database is limited, not all staff in our organization have full access.
Data submitted via our website is not encrypted in transit.

We do not actively monitor the security of our database and need to rely on our processors to notify us of any data breaches.



6. Transfer of your personal data

You should also know that your personal data may be transferred from your home country to third parties. If you are an EU resident, this could imply that we also transfer data to countries that do not offer an adequate level of protection for your personal data. When we transfer this data, we will do so only when we have put in place appropriate safeguards to protect your personal data. Please contact us to get a copy of the safeguards that we have put in place. Our contact details are at the bottom of this text.



7. Your Rights

You have the right to request access to your personal data that we process. You also have the right to

Rectify incorrect personal data or erase it in certain circumstances.
Restrict or object to the processing of your personal data.
Receive your data so that you can use it elsewhere (data portability).

Where we process data based on your consent, you also have the right to withdraw your consent at any time but we would like to point out that this does not affect the lawfulness of the processing before the date that you withdraw your consent.

If you wish to exercise any of the above rights, please write us at privacy@djmonitor.com. We will respond to all requests within a reasonable timeframe. You also have the right to lodge a complaint with your local EU data protection authority for unresolved complaints.



8. Cookies and other technologies

We do not use any cookies or similar technologies on our website or in our emails. We are cookie free!



9. Version information

This policy was last updated on 29 January 2019.

It can be viewed on: http://djmonitor.com/privacy-notice/